Email to the Mayor requesting notice when sharing drafts with Residents

Below is a note to the Mayor kindly asking him to provide context and notice when sending rough draft content our Committee is working on. This lack of context caused folks' blood pressure to rise all the higher unnecessarily.  A little context and a little warning would be a help.

Cortney
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Hi Dan, At the Committee meeting tonight, Albert Place residents brought a preliminary/rough draft of a letter our Committee ultimately decided not to send to Residents. This letter was attached to the 3/19 email below as a doc for discussion so to be printed ahead of time (Joanee and Sue kindly did this). As you witnessed, it being shared broadly without context caused a lot of undue stress and angst among the Residents, and it only escalated the tension in the room. This is ironic, as everybody was in full agreement on the course of action. I'm assuming you saw a copy of this note & shared it with residents. This is ok. Anything you see is fair game to mention & share broadly - I like the transparency. In the future, we would appreciate it if you are going to distribute our content, you would: 1)pls give us a heads up to whom it's shared and when it's shared 2)use a marker and write "DRAFT" across the top. Pls add my name and phone number as well 271-4513 3)come to us with concerns so we might come to some understanding and hopefully agreement. This is better for everyone vs what transpired tonight. We are all in this together, and we can all be more effective when rowing in the same direction. Pls call with questions. Thanks, Cortney